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Copier Maintenance Tips

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At work, copiers are the workhorses. Even though the stand alone, high volume copiers last longer than the desktop variety their lifespans depend largely on model, make, and workload. To have the most of your copier listed below are some tips to increase its lifespan.

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1.    Location

Just be sure you keep the copier far from areas that witness drastic temperature variations like windows, doors, air conditioners, and heaters. Its also wise to avoid keeping it in areas with high traffic in the office. Constant visitors tends to build up dust which is sucked up in to the machine and may affect its performance drastically.

2.    Replacing Ink & Toner Immediately

However the copies still look nice, you still need to affect the ink and toner as soon as the light happens. If you do not, the developer may begin wearing out faster which enable it to destroy the drum. Make change as soon as you begin to see the light.

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3.    Choice Of paper

This is especially important if you are within a dusty/humid environment. Choice of paper can stop your copier from working optimally. Therefore, ensure that you store your paper until when you have it. In doing this, you'll be preventing moisture from settling inside machine.

4.    Immediate Fixing Of Jams

Jammed paper can really test your patience but always make sure that you fix them as quickly as possible. If you leave the jam there overnight and a prolonged period, you risk inducing the accumulation of moisture and dust and consequently the copier’s performance. Whenever you eventually remove the paper, ensure that you have a can of compressed air at hand. This way, you can blow out little bits and particles and make certain that they are never stuck inside.

5.    Monday Morning Stretches

It's good to go through a fast, easy Monday maintenance program since it is after a weekend in which the copier has not been in use. The first thing is to switch the old paper within the tray with fresh paper. Don't concern yourself about the old paper since you always reuse it in the laser printer. After achieving this, give a quick look to make sure that there are no paper jams. This exercise takes at most 5 minutes and can save you a lot of money in the end.

6.    Always Leave The Lid Down

Opening the copier’s lid isn't good news since it cuts down on life of the drum significantly, that may be expensive to replace. That is even without mentioning the poor quality of copies, damage the light can do to people’s eyes, etc. Maintaining your lid down also makes sure that no foreign objects enter into the machine or scratch the glass.
7.    Other Common Sense Copier Maintenance Rules
You obviously do not want to drink or eat near the copier. Ensure that you continue with the preventative maintenance schedule so that you only use the proper supplies.


Copier maintenance is a simple thing to do if you continue with the tips discussed in the following paragraphs. If you follow these tips, you'll prolong the life of the copier and you will save lots of money by avoiding major problems.


Posted Sep 17, 2015 at 9:26am